Meaning
Statutory recording of corporate equity ownership converts informal founder allocations into legally enforceable share registers and option pools. Early equity agreements transition into legal equity logs through capitalization table formalization when external capital enters or corporate governance demands verification. This structural milestone records share classes, vesting schedules, exercise prices and convertible note caps in a binding register format.
The boundary of this process ends once board-approved equity registers match official state filings and investor closing documents.
Documentation Protocol
Corporate records establish verified share registers through board authorizations and legal counsel review. Prior to capitalization table formalization, promises made in early discussions remain non-binding equity expectations rather than registered securities. Board resolutions ratify share issuances, establishing the exact percentage held by each participant alongside vesting start dates.
Missing signatures or unratified promises create legal liabilities that require resolution before equity registers achieve binding legal status.
Dilution Tracking
Precise allocation formulas calculate post-money share percentages across preferred and common share classes. Incorporating option pool expansions and convertible securities changes individual ownership percentages during funding rounds.
Ownership Scope
Verification parameters limit recorded ownership strictly to fully executed equity agreements and active option grants. Unissued shares reserved within unallocated option pools remain under board authority rather than individual ownership. The process excludes unwritten promises and unvested claims that lack signed board consent.